Solutions

Practical Answers to Everyday Commodity Problems.

Organised by the operational challenges commodity businesses face — and how AgroVault addresses each one.

01Inventory Discrepancies

The challenge

Book stock and physical stock drift apart. Moisture loss, handling losses, recording errors and unrecorded movements accumulate, and by the time a count is taken it is difficult to say when or where the difference arose.

How AgroVault helps

AgroVault reconciles opening stock, receipts, dispatches and closing counts on a regular cycle, so variances surface early, are attributed to a period and location, and are resolved through recorded adjustments rather than overwritten.

Variances identified per period and location
Adjustments recorded with reason and approver
Exception reports for management review

Relevant module

AgroVault Reconcile

Commodity Stock Reconciliation & Discrepancy Reporting

Available now

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02Warehouse Stock Visibility

The challenge

Stock positions often live in paper ledgers or spreadsheets held at the warehouse. Owners and managers see figures late, in inconsistent formats, and without the history behind them.

How AgroVault helps

A shared digital ledger records each receipt, transfer and release against an identified lot, giving authorised users a current view of balances by commodity and location, with movement history behind every figure.

Current balances by commodity and warehouse
Lot-level identification with QR tags
Role-based access for staff and owners

Relevant module

AgroVault Inventory

Warehouse Inventory & QR Tracking

Available now

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03Procurement Accountability

The challenge

Buying through agents and many small suppliers makes it hard to verify that cash advanced, weights recorded and volumes delivered to the aggregation centre all agree.

How AgroVault helps

AgroVault Procure logs each procurement transaction with supplier, agent, weight and location, and reconciles supplier- and agent-level totals against what arrives at aggregation centres.

Transaction-level procurement records
Supplier and agent reconciliation
Aggregation centre stock tied to source

Relevant module

AgroVault Procure

Procurement & Aggregation Management

Available now

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04Multi-Location Commodity Tracking

The challenge

Commodities move between upcountry stores, aggregation centres and port warehouses. Each transfer is a point where quantities can be lost from the record.

How AgroVault helps

Transfers are recorded as paired events — dispatched from one location, received at another — so quantities in transit are visible and any difference on arrival is flagged rather than absorbed.

Paired dispatch and receipt records
Visibility of stock in transit
Arrival differences flagged automatically

Relevant module

AgroVault Inventory

Warehouse Inventory & QR Tracking

Available now

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05Dispatch & Custody Monitoring

The challenge

At dispatch, responsibility passes between parties. Without approvals, seal references and handover records, it is hard to establish who held the goods when a discrepancy appears.

How AgroVault helps

AgroVault Custody, coming soon with the Professional plan, will carry an unbroken record from procurement to dispatch: approval workflows, seal and shipment references, digital handovers and alerts when quantities don't match.

Approval workflows before release
Seal and shipment references on record
Chain-of-custody history per lot

Relevant module

AgroVault Custody

End-to-End Commodity Custody Monitoring

Coming soon

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Recognise One of These Challenges?

Start with AgroVault Trader or Business today, or tell our sales team how your procurement, storage and dispatch currently work.

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